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How to Become a Project Manager

Project Manager Interview Questions

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Employers may ask you a range of questions at your Project Manager interview. The questions will vary depending on the role and job description, but they will likely be a mix of technical and behavioral interview questions. The questions will assess your project management knowledge and expertise. Equally as important, the employers will be seeing how well you would fit in with the company.

Employers are eager to find Project Managers who can lead and work well with a team. During the interview, candidates should emphasize their skills and strengths, backed with facts and figures. Employers may also ask a Project Manager candidate interview questions regarding past challenges or failures. If you’re asked to elaborate on unsuccessful projects, focus on what you learned and how you adapted. Employers want to test your problem solving skills and make sure you'll be the right fit for their team.

The best way to prepare for your Project Manager interview is to practice. Ask a friend or colleague to do a mock interview with you, or record and listen back to your responses. Prepare a variety of real life examples that support your project management experience. To help you with your interview preparation, we have compiled a list of frequently asked Project Manager interview questions.

Project management-related questions will assess your understanding of the role and your knowledge about processes and practices. Employers will also want to learn more about your past project management experience. They will want to know more about the last project you worked on and get insight into your project management career so far. A few examples of these types of interview questions include:

  • Can you describe some of the projects that you handled in your previous job?
  • What is the most important thing a Project Manager does?
  • When do you know a project is off-track?
  • If the project is not adhering to schedule, how do you get it back on track?
  • How do you prioritize tasks on a project?
  • Describe all the steps involved from the time of project initiation to project completion.
  • What qualities are required to be an effective Project Manager?
  • What does a typical relationship with your project sponsor look like?
  • What is stakeholder analysis and Power-Interest Grid used for?
  • What kind of documents do you need during project initiation?
  • What are the techniques that you can use to collect project requirements?
  • What is the importance of maintaining a requirement traceability matrix?
  • What are the details that a project plan should include?
  • What are the steps that you will take to do risk planning?
  • What is the difference between QA and QC?
  • How would you define a successful project?
  • Are you aware of conflict management techniques that can be applied for managing conflicts between stakeholders and team members?
  • What are the activities that you plan to perform during the closing of a project?
  • Can you explain the differences between risk and issues?

List of Project Manager Interview Questions: Technical Skills Questions

Your project management skills and expertise will be put to the test in the interview. Project Managers have a range of technical skills, so expect interview questions that cover a wide spectrum, including questions on project management software and more. Examples include:

  • What project management software do you prefer?
  • What’s your preferred project management methodology?
  • Do you have budget management experience?
  • Have you managed remote team members and outsourced resources?
  • What are the different kinds of project management tools you have worked with?
  • What is your strategy for prioritizing tasks?
  • What experience do you have with process development?
  • What’s your proficiency level with [software/tool]?
  • What are the steps you take to assess the risks of a project? How do you work to manage them over the project’s lifetime?
  • Describe how you schedule projects and establish timelines.
  • What is the first thing you do when assigned a new project?

List of Project Manager Interview Questions: Personal Questions

Employers want to know that you will fit in with team members. Personal questions help employers better understand your personality, work habits, interests and passions. Some personal interview questions you may be asked include:

  • What’s your ideal project?
  • Tell me about yourself.
  • What do you think is an important skill for a Project Manager to have in order to succeed?
  • What kinds of projects interest you the most? Why?
  • What part of the project management process do you enjoy most?
  • Why do you want to work with this company?
  • What are the three words that describe you best?
  • Why should we hire you?
  • Where do you see yourself in five years?

List of Project Manager Interview Questions: Leadership and Communication

A good Project Manager needs to know not only how to manage projects, but also how to interact with colleagues and stakeholders, and know how to motivate and lead a team. You will likely have interview questions based around leadership skills, management skills, and communication skills. Expect questions such as:

  • What’s your management style?
  • What’s your communication style?
  • How do you manage team members that are not working to their full potential?
  • How do you work with customers, sponsors and stakeholders?
  • How do you gain agreement with different teams in an organization?
  • How should a Project Manager communicate a failure to their team?
  • How do you resolve conflicts within your team?
  • How do you handle underperforming team members?
  • Can you tell me an example of how you communicated a failure to your team, manager or customer?

List of Project Manager Interview Questions: Behavioral

For behavioral questions, a Hiring Manager is looking for concrete examples of how you handled issues in the past. This will help them determine how you might handle future situations. Make sure to answer these Project Manager interview questions with specific examples. Include the situation, the action you took and the results in your response.

  • What was a challenging project you have worked on and how did you manage it?
  • What’s the biggest mistake you have made on a specific project?
  • Have your colleagues or your manager ever challenged your decisions?
  • Describe a time the customer was not happy with the result and did not accept the project. What did you do to resolve conflicts?
  • What was your most successful project?
  • What was the last project that you worked on?
  • Have you ever had a project that did not meet the deadline or budget?
  • Tell me about a time when your stakeholders didn’t agree on a project. How did you proceed?
  • Talk about a time when you had to persuade or influence someone to achieve a goal.
  • What was one of the biggest mistakes you have committed in your past projects? How has it impacted your approach to work?

List of Project Manager Interview Questions From Top Companies (Amazon, Google, Facebook, Microsoft)

To give you an idea of what some of the top tech companies are looking for in Project Managers, here are a few interview questions from Amazon, Google, Facebook and Microsoft.

  • Tell us about a time a coworker refused to do their part.
  • How do you use Scrum to improve project success?
  • Describe a situation in which you went above and beyond to solve a problem for a team member.
  • Tell me about a time you exceeded expectations working on a project.
  • What would you do if there was an issue between two team members?
  • Tell me about a time when you had a project in trouble and how you handled it.
  • Describe a time that you exhibited leadership in your organization.
  • Describe a time when you went outside normal procedures to get a project done.
  • You are going to miss tomorrow's deadline. How do you and your team members handle it?
  • What is your definition of "team"?
  • How has your past experience prepared you for this job?
  • What is the hardest thing a Project Manager does? What’s the most important?
  • Give me an example of when you had to think outside the box.
  • Can you describe the most complex project you led?
  • How do you prioritize competing projects?
  • When was the last time you felt challenged working on a project?
  • What are the project management principles?
  • As a Project Manager, how can you make a project more profitable?
  • What size (budget and staff) projects have you managed?
  • How would you design a children's alarm clock?
  • What were the toughest decisions you had to make in your role as a team leader?
  • What consequences did you think they would have?
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